Document sharing is a crucial component of collaborative business processes. If not done correctly, this can open the door for hackers to steal sensitive documents.
Secure Document Sharing is the sharing and distribution of data that is deemed confidential or private. This includes information such as protected health information (PHI) or personally identifiable information (PII). This is the case for documents that are in progress and circulated to colleagues as part of a collaboration or review process. It is typically used in the context of M&A activities and requires a solution that permits the exchange of large files in a highly secure online environment, as well as one that protects archived and working-in-progress files as well as the collaboration process itself.
The most common method is to utilize cloud-based file sharing software. They permit users to view online files in a controlled way (e.g. printing, copying, and screenshot prevention). It also gives access control for shared folders and files, and allows for advanced security options, like audit trails and encryption.
Another option is peer-to-peer (P2P) document sharing, which allows computers to connect to each other directly to transfer files without hosting them on central servers. It has a few advantages, including reduced storage requirements, higher transfer speeds and a more flexible experience. But it also poses significant risks, such as inadvertent publishing of personal information malware, viruses, malware and worms. It is not recommended to be used in environments that have strict security regulations. Mimecast’s Secure Document Sharing Solution provides an extremely secure method for teams within an organization to share documents with outside parties as well as internally. It can be triggered manually or automatically, based on administrator-defined policies. It also offers different levels of collaboration and access to align with organizational governance and best practices for secure document sharing.
https://allsmarthomebusiness.com/the-case-for-virtual-data-rooms-in-safeguarding-business-deals/
